Overview

A Contact Group allows you to group multiple email addresses under one name. This saves time when sending messages to the same group of people.

Steps to Create a Contact Group

  1. Open Outlook (Classic Desktop version).
  2. Click the People icon on the left side of the window.
  3. Select New Contact Group from the New tab.
  4. Enter a name for your group. For example:
    • Office Staff
    • Admin Team
    • HR Contacts

  5. Click Add Members, then choose:
    • From Outlook Contacts,
    • From Address Book, or
    • New Email Contact

  6. Select or add the email addresses you want included.
  7. Click OK, then choose Save & Close.

How to Use the Contact Group When Sending Email


  1. Compose a new email.
  2. In the To: field, type the name of the contact group.
  3. Outlook will automatically insert all member email addresses.

Notes & Tips

  • The group is only visible to you.
  • You can edit the group at any time by opening People → double-clicking the group name.
  • Contact Groups work for To, CC, and BCC.
  • If someone leaves or joins the office, don’t forget to update the list.